Set up reminders for permits, insurance or fitness to ensure they never get lost.
Automatically track all vehicle and driver records such as insurance, permits, fitness certificates, PUC, RC, road tax, and driving licences; and send expiry reminders. Be compliant, never pay penalties, and keep your fleet out on the road.
- Naturally, notifications just before each document's expiration date.
- A single vehicle/vehicle driver registration system
- Maintain compliance with the road and audit regulations.
Compliance Status
It takes a while for expired documents to be noticed, until a truck is stopped.
Documents from various folders, email archives and filing cabinets are easy to lose. Delays in renewal can lead to fines, vehicle impoundments, missed deliveries and revenue loss.
Missed renewals
No one tracks insurance expiration or permits/fitness certificates, which don't get renewed.
Fines and vehicle seizures
Documents expired during inspection may result in fines and/or vehicles impounded.
Scattered paperwork
Having documents on several computers can make it challenging to determine what is up-to-date and what needs attention.
Last-minute renewals
Renewals are frequently identified too late, causing stress and increased costs in the processing.
No fines, no downtime, always audit-ready.
Don't forget to renew!
Get reminders automatically before documents expire, allowing your team time to renew them.
No fines and vehicle seizure.
Ensure all vehicles are up to date and stay clear of expensive fines.
Complete vehicle/ driver records.
Manage all insurance, permits, fitness, PUC, RC, road tax, license and badge for the vehicle from a single place.
Stay road-legal
Track compliance of all fleets with a live dashboard, which will alert you to documents that need to be looked at right now.
Keep documents accessible
Keep electronic copies of all document records to retrieve at any time when needed.
Be ready for audits
Obtain Compliance Records for any vehicle or driver in seconds for inspections and audits.
All documents monitored, securely stored
FleetStack keeps a detailed fleet document record, notifies you automatically when documents are about to expire and provides an up-to-the-minute fleet compliance view.
All documents in one location.All documents in a single location.
Keep vehicle and driver number, issued and expiration dates, and copies of the documents that have been scanned.
- Document number, date of issue and date of expiry.
- Scanned copies of records attached to all records
- Handle vehicle and driver paperwork in a single location
Be alerted when a document is about to expire
Be reminded of renewals on the dashboard, in your email and on the mobile app for 30, 15 and 7 days before the expiration date, so you can never miss the deadline.
- The 30, 15 and 7 day reminder schedule will now be used.
- Get notified over dashboard, email, and mobile devices.
- Increasing alerts as the expiration date nears.
Keep all compliance documents in one place.
Manage RC, insurance, permits, fitness certificates, PUC, road taxes of vehicles and driver's driving licences and badges from a single source.
- Vehicle documents such as RC, insurance, permit, fitness, PUC and road tax.
- Driving licence and badges.
- The ability to view compliance coverage in one view.
Have a comprehensive view of your fleet's compliance status at your fingertips.
All compliant documents, pending renewals, and soon to expire documents are shown on a single dashboard, enabling your team to proactively take action and prevent problems from interfering with your operations.
- Seeing live view of compliant, upcoming and urgent documents.
- Break down by specific vehicles or drivers
- Create compliance records in no time.
Tidy up from upload to automatic reminders.
Add document
Attach the document and add its information.
Set expiry
Write down the renewal/expiry date.
Get reminders
Get alerts as soon as the document is about to expire.
Renew and update
Upload the updated document, and keep tracking uninterruptedly.
Document reminder FAQs
Stop a lapsed paper from grounding a truck
Book a free FleetStack demo and we’ll show you how to track every document, get warned before expiry and keep your whole fleet compliant.