Freight billing that converts delivered loads to GST invoices, in as quick as a wink!
Generate freight invoices directly from delivered LRs with ease and precision, keeping a record of all payments and outstanding dollars per customer, and chasing of overdue accounts before they move into bad debt – billing designed for how transporters work.
- Delivered LRs are converted to GST invoice in a click.
- All rates applied automatically by customer & lane.
- Generate great AR equipped with collection follow-up functionality
Freight billing & invoicing
The slowest part of your business is getting paid.
Loads get delivered fast — invoices don't. They wait for an LR copy to match by hand, rates to be re-keyed, and GST to be calculated, and no one goes after the money. Multiply those days of delay by a fleet, and it's working capital just sitting idle and receivables quietly becoming bad debt.
Slow invoicing
Bills are delayed for days, meanwhile, LR copies are collected, matched and keyed by hand.
Rate & GST errors
Manually entered rates & tax slips leading to rejected invoices/leaking revenue.
Overdue dues
When dues are not visible, then the dues go bad.
Disconnected accounts
Billing is disconnected from operations which means that data is entered twice and has to be reconciled manually.
Faster cash, fewer errors, healthier books
One billing flow that's connected brings LR, POD, customers and trips together, and converts goods delivered to cash collected.
Bill same day
Delivered LRs are instant invoices reducing days of cash cycle and working capital.
Every time accurate
Rate cards and automatic GST eliminate the chance of manual mistakes leading to rejected invoices and lost revenue.
Collect faster
Live AR and follow up reminders catch overdue accounts before they turn into bad debt.
Stay compliant
GST-ready invoices is a by-product of e-invoicing, not additional work.
Manage clear receivables
Be aware of all amounts due and due dates for each customer and fleet, at any time.
One flow connected
Billing links to LR, POD, customers and trips — One flow across one source of truth across FleetStack.
The revenue came in from the delivered load to the collected cash.The income was from delivered load to collected cash.
FleetStack is the LR you raise, the rate you agree, the payment you get and the dues you pursue; one billing flow, no need to re-key.
Bill as soon as load is delivered.
A delivered LR with a verified POD will be automatically linked to a freight invoice — consignment, freight, customer and GST already included. No more collecting paper or re-keying – the slowest part of the cash cycle becomes a click.
- Invoices created for delivered LRs
- Consignment, freight & customer pre-filled
- Released loads that have been verified by POD.
There is a possibility of automatic application of agreed rates.
Have a rate card for each customer, lane (per-km, per-tonne or fixed) and minimum charges; FleetStack then automatically applies the correct rate to every consignment. Automatic billing of agreed billings, without having to look up and argue the number.
- These are per-km, per-tonne and fixed rate types.
- The minimum charge and effective dates are as follows:
- Auto applied when necessary per customer/lane
Always know who owes what
Record payments against invoices with reference, mode and bank; FleetStack maintains up to date outstanding-AR for each customer, and for the fleet. Paid, partially paid, outstanding and past due are immediately visible without the need of spreadsheet reconciliation.
- The NEFT/RTGS reference & bank payments are recorded.
- Provide a best in class AR by Customer and fleet-wide!
- Paid / part-paid / outstanding / past due status
It is time to chase dues and remain GST ready.
Overdue invoices emerge for follow-up with reminders via the channels customers choose, and each invoice is created GST-compliant and e-invoice ready (IRN) and ready for your GST returns. Billing feeds directly into compliance – no extra to-do.
- Finally, the follow-up for collection of overdue accounts.
- GST-invoice ready (IRN) and GST compliant invoice
- Feeds GST returns without double entry
The steps involved in delivering and collecting the steps.
5 steps are in a sequence which will process each load delivered from invoice to collected cash.
Deliver
LR delivered, POD verified.
Rate
A card that specifies the charges for freight.
Invoice
ready to generate IRN of GST invoice.
Collect
Payment was received and recorded on AR.
Chase
These were followed up for overdue accounts.
Freight billing FAQs
All you need to know about quicker billing and quicker collection of freight with FleetStack.
The faster you get paid, the more loads you will be able to take.
Book a FleetStack demo and we will demonstrate LR-to-invoice billing, rate cards, receivables and collections working on a fleet similar to yours at no cost.