Service reminder software to make sure that no service is ever forgotten!
Establish each vehicle's maintenance schedule once, based on time and odometer, and let FleetStack do the rest. Reminders are fired through web, mobile, email and SMS — and seamlessly into a work order — ensuring preventive maintenance before a breakdown.
- Time + odometer triggers for web, mobile, email & SMS
- Wash your hands of the business.You don't need to chase by hand.
- A reminder becomes a work order in one click!
Service Reminders
Low cost services are not a thing that lasts long.
Change a check engine light or brake-pad change doesn't say anything until it's a breakdown on the roadway, a missed inspection, or an engine repair bill that's many times the cost of the service it's replacing.
Spreadsheets
Service intervals recorded in a spreadsheet that nobody looks at and due dates go by unnoticed.
Mileage ignored
Time-only reminders fail on the trucks that hit their service km long before the date
Reminders that don't get seen
If a reminder is not delivered to a screen the workshop doesn't see, it is not a reminder. The correct person does not receive the ping.
Breakdowns & big bills
Deferred maintenance translates to small jobs becoming big repairs, downtime and missed deliveries.
Less breakdowns, longer vehicle life, reduced bills
Avoid breakdowns
Don't let small jobs become roadside failures and lost loads by catching all services before they are late.
Prolong vehicle life
Timely oil, filter and fluid replacements help keep engines and drivetrains healthier and last much longer.
No manual chasing
No spreadsheets, no memory. System records intervals and auto-pings the workshop.
Reminders that drop in
Web, mobile, email and SMS - it means the reminder can land on anyone, anywhere.
Stay compliant
Complete, up-to-date logbook makes fitness checks and audits easy.
Closed loop workflow
no gaps, no double entry; reminders transform to work orders and completed jobs back to reminder after the next reminder period.
Set it once, and it never slips!
FleetStack keeps a track on all vehicles' clock and odometer, identifies reminders by urgency, notifies proper persons on proper channel and converts any due reminder to a work order with one click.
All reminders ordered by priority.
A live board organizes all the services into All, Upcoming, Due Today, Overdue and Completed - so the workshop is presented with what it needs to attend to today and nothing in the dark of the woods.
- Allows for five different status views (all, upcoming, due today, overdue, completed)
- Colour cards (red overdue, amber due, blue upcoming)
- Filter by status, priority, channel or vehicle
Reminders by time and by kilometre
Each service includes two intervals, one in days and one in odometer distance, and an early warning level prior to the hard due point. The first one will trigger the reminder, which is good because otherwise hard-run trucks may be caught out by a date-only schedule!
- Intervals based on time and odometer readings.Time and odometer based intervals per service.
- Increased warning before the due point
- Include live "km remaining" and "days overdue" on each reminder
The correct person on the correct channel.
Each reminder is sent at the exact point where it will be seen: web dashboard, mobile app, email or SMS; and includes a priority level that ensures that a higher priority brake job is seen in a different way from a routine air-filter change. Turn down the background sounds that are unwanted.
- Delivery of reminders: Web, mobile, email and SMS
- Priority levels: high, medium, low
- Turn off or set a reminder time out for specific reminders
From alert to action in one click
A due reminder does more than inform, it turns into a scheduled work order with the vehicle, service type and notes as well. Completed services wrap up and restart the next interval automatically.
- The reminder to work order feature allows for one-click conversion from reminders to work order.
- Marked over from the previous year and added to the current year.Vehicle, service type & notes carried over.
- Service interval is automatically reset after completion
Plan and schedule once and let it run.
Set intervals
Define time & odometer intervals per service.
Autotrack
GPS odometer & clock monitored in real time.
Alert
Reminder notifies you on the web, mobile, email or SMS.
Action
Convert to a work order in one click.
Reset
Resets the next interval in the process.
Service reminder FAQs
End chasing services by hand
Schedule a free FleetStack demo, and we'll demonstrate how to set up automating preventive maintenance reminders by time and odometer for your entire fleet.