Trip Management Software for dispatch to settlement running the actual trip.
Schedule and dispatch multi-stop trips, monitor all pickups and drop-offs in real-time, log fuel, toll and driver expenses based on a set advance and close a trip with verified documents and a zeroed out profit and loss — in one seamless workflow.
- Track the same with dispatch, live stop tracking, expenses, advance reconciliation and closure.
- Additional stops picked up and dropped on each trip following the initial pick up in sequence
- Profit/Loss per trip as soon as the trip end(s) is closed.
Trip Closure
Most fleets cannot answer the question as to whether a trip was profitable.
The freight rate is there — but the actual cost is not. Cash advances, uncollected fuel and toll bills and missing PODs. When the trip closes several weeks later, the numbers are just estimates and the leaks are long gone.
Unreconciled advances
cash advanced for drivers without corresponding clean tie-back to spend and balances and refunds go astray.
Late bills
Fuel and tolls are partial or never received and the true cost of any trip can never be determined.
Undelivered PODs
Proof of delivery is never verified and delays customer billing, leading to payment disputes.
No per trip P&L
Without trip level profit, you will never be able to know which lanes, customer or driver makes money.
Profit is seen, on each journey.
Profit per trip
Every trip has a clear P&L and you can finally see which lanes, customers and drivers are profitable.
No advance leakage
Cash advances match up perfectly with actual expenses, clearing up refunds and dues that were previously lost.
Full documentation
Fuel bills, toll receipts and PODs are all verified prior to close, no documents missing to delay billing.
Faster billing
Verified PODs at closure means shorter time for customer invoices to arrive and fewer payment disputes.
On-time deliveries
Planned-vs-actual stop tracking identifies early slipups and ensures that SLAs are not breached in time.
One series of flows
Dispatch, expenses, documents and closure in one, no spreadsheets, no re-keying, no gaps.
The end-to-end travel journey in one place
From dispatch to live tracking, to expense capture and advance reconciliation to a clean, profitable close, FleetStack provides the document verification throughout.
Avoid omitting any stops on a trip.
Assign a trip to a vehicle/driver with pickups and drops planned with loads on each leg. Each stop is on a schedule, and the driver knows the run and you know what on time looks like.
- The driver and vehicle are assigned to a trip.Trip is assigned to driver and vehicle.
- A case where pickups and drops of loads are sequenced to each stop.
- Arrival time for each stop (planned)
Planned vs actual, stop by stop
While the trip is in progress, each stop updates itself with the actual arrival time in comparison with the plan and a status: completed, in transit or pending. At a glance information is provided to determine if a trip is to schedule or not and how many stops are being made.
- The planned vs actual arrival time for each stop.
- Live status: completed, in transit, pending
- This is the percentage of the trip that has been accomplished.This is the percentage of the trip completed.
Record all expenses of the trip
Fuel, toll, food, parking and miscellaneous expenses are all recorded on the trip and receipts attached. These costs are added to the overall trip cost and the fuel-toll ratio, as well as seeing how the costs were distributed, and which receipts you have missed.
- Fuel, toll, food, parking and misc per trip
- Approved / Pending Receipt capture"
- The cost breakdown and missing receipts are mapped to the flag.
Advance and close with profit, and reconcile.
The FleetStack checks the POD, fuel bills, toll receipts, matches up the cash advance with actual bills, reports a profit or loss by trip, and at closure reconciles these to verify the POD. PODs are suspended until they have been resolved.
- Funds verification against receipts at POD and fuel-bill verification prior to close.
- Advance reconciled to actuals = refund or due
- Profit or loss from a single trip (per closeout profit or loss)
From dispatch to settlement.
Dispatch
Assign trip, stops & load to a vehicle.
Track
Stops update planned vs actual, live.
Expense
Should you have to sort out the money, you can record fuel, tolls & expenses with receipts.
Verify
Check POD, bills & reconcile advance.
Close
Settle & generate P&L per trip.
Trip management FAQs
Know the profit for each trip that you run.
Learn how to dispatch, track, expense and close trips with a clean P&L, by booking a free FleetStack demo.