An eCommerce spare parts inventory software which reorders before stock running out.
Track all parts by SKU, brand and rack location, live parts levels and stock value. Configure low-stock reorder alerts before the stock runs out, record all parts used on a work order, and create purchase orders - all within a single unified workflow.
- The handling of stock, consumption, and purchase orders — one workflow.One workflow for stock, consumption and purchase orders.
- Low Stock Reorder Alerts before stock-outs
- All parts are eaten that are attached to a vehicle and work order.
Spare Parts Management
Having the wrong stock level is bad for you either way.
The workshop is equipped with a truck and a crucial component that needs to be replaced. Over-order and cash lies languishing on a shelf. With no live inventory, fleets can be either of these — and no one can tell you what they used, who they used, or what job they used it on.
Out at the worst time
When a part is in stock on paper but not in the rack, it's found out at the worst time, a truck has been making its way up the ramp.
Dead cash on shelves
Overordering parts cost working capital and quietly expire, without being able to see the real stock value.
Untracked consumption
Usage and pilferage are blurring together as the parts walked off the shelves without any trace to a vehicle, job or technician.
Reactive purchasing
Purchasing is triggered only after someone realizes a need and there are rushed POs and no bulk discount.
No downtime, no dead stock, 100% accountability.
Reduce idling time in workshops
Critical parts are ordered in advance before they become out of stock, preventing trucks from waiting for parts on an empty shelf.
Release working capital
Trim stock levels, both real consumption and reorder, to free up cash that is not tied up in parts that aren't being consumed.
Full accountability
Each piece is accountable to a vehicle, technician and work order — usage is transparent and there's no hiding place for pilferage.
True maintenance cost
Parts spend tied to each job and vehicle: True cost of keeping each truck on the road.
Smart buying
make bulk orders in advance, not when they are rush orders, and secure discounts with the supplier.
Always current stock
Decrms and Po receipts are automatically added to stock and value, no manual stock-takes.
Three screens connected: parts store
Every section of FleetStack is designed to reflect the way your store operates: Stock Inventory, Consumption Log and Purchase Orders – each one of these is monitored from shelf to vehicle to reorder.
All parts by SKU, brand and rack location.
Each part is stored in a single registry which includes the part number, brand, unit, rack location and live stock count against a minimum level. The value of the stock is automatically rolled up, so you always have an idea of what is on the shelf and what it's worth.
- Part number, brand, unit, category and rack location (SKU).
- A chart showing the number of animals on site and the set minimum level, with the value of the animals.
- Filter categories separated by types and categories.Filter categories separated by types and categories for break down.
Have an idea of what needs to be refilled before it's too late.
All parts come with a minimum quantity and a reorder quantity. With the stock at the minimum, FleetStack alerts the user as Low, Critical and out of stock and reorders are planned, not last minute when a truck is waiting.
- The quantity of reorder is fixed according to the min level.
- The Automatic Low / Critical / Out of Stock flags will be enabled.The Automatic Low / Critical / Out of Stock flags will be activated.
- Capture supplier discounts and make bulk reorder plans.Make plans for bulk reordering and record any supplier discounts.
All items which are connected to a vehicle and a work order
A part is removed from the shelf and recorded with the vehicle, the technician and the work order — and the cost of the part. Stock decrements happen automatically and so consumption, spend and accountability are recorded in one entry.
- Part, quantity, vehicle, technician and work order recorded
- Consuming stocks cause the stocks to be decremented automatically.
- The monthly consumption cost and the most used parts are displayed.The most used parts and the cost of consumption are shown per month.
Reorder, Receive and Value Stock in one place
Purposes purchase orders directly from low stock alerts, monitors through Pending, Approved and Received and quantities come back into stock – all inventory and stock value is always up to date.
- Create POs to suppliers from reorder alerts
- Track status: pending, approved, received
- A stock update was automatically received and inventory / value was automatically updated.
From shelf to vehicle and reorder.
Once set up, FleetStack will monitor every part from the shelf to the truck and reorder them.
Stock
Fill in parts by SKU, brand & rack.
Consume
Issue to a work order, stock auto-decrements.
Alert
Low / critical flag will indicate if below min level.
Re-order
Raise a PO to the supplier with 1 click.
Receive
Received qty goes back to Stock & Value.
Spare parts inventory FAQs
All things you need to know about managing spare parts with FleetStack.
Stop running out and stop over-ordering!
Get a free FleetStack demonstration and see how to track inventory, receive reorder notifications, monitor consumption and handle purchase orders throughout your entire fleet store.